The Document Management System for the Construction Industry and project oriented companies
Arco DMS Construct allows to store, share and locate information within a construction company. It can also be used by other project-oriented companies. The system is easy to use and can be set up within a short time frame.
Documents of different project phases can be managed, e.g. acquisition, proposal phase, work preparation and execution. It is possible to start with one phase only, e.g. execution. A simple drag-and-drop functionality allows to drag files to rapidly populate the system. Documents can be saved directly from Microsoft Office. Mail and attachments can quickly be stored in the correct project folder, with only a minimum of clicks. Synchronizing the project data of the ERP system allows the user to automatically create projects in the document system and to define the authorisation per project. Incoming mails and other documents are distributed automatically via workflow. Retrieving documents is very easy, as global searching and filters are used.
Documents can be organized dynamically: Using a tree structure similar to the structure of Microsoft Office. At each level of the tree structure, the list of available document types is visible. The documents can be displayed and grouped in alternative ways, allowing more flexibility. Manage versions in an intuitive way.
Additional functions can be activated immediately or in a later phase: Control whether a document stored in the system is unique (check on multi-copy). Synchronize contacts with the ERP or CRM systems, speeding up indexing and making the search more effective. External access at the project place, mobile work. Access for external people to share documents: architects, subcontractors, partners,...
VASCO DIGIPASS offers one-time password (OTP) technology to protect user login. It ensures that only authenticated users get access. When VASCO DIGIPASS is added to ARCO DMS Construct, the end-user will be asked for an OTP from the moment he wants to log on to the ARCO DMS Construct logon page. This OTP is generated by a DIGIPASS authenticator. To validate the OTP, ARCO DMS Construct will communicate with IDENTIKEY Authentication Server, VASCO’s back-end authentication software. If the OTP is successfully validated, the user is authenticated and the ARCO DMS Construct application is accessible.