As businesses and organizations globally embrace digital transformation, the shift from traditional paper-based methods to innovative digital solutions is becoming increasingly necessary. At the forefront of this transformation is document signing, a critical component in the tapestry of modern commerce and governance. Enter the world of document signing software – a technological advancement that's not just a convenience but a necessity in our digitally connected environment.
What is document signing software?
Document signing software is an application that can apply an electronic signature to an electronic document. Other names for document signing software include:
- An electronic signature tool
- Electronic signature software
- Electronic signature solution
- An e-sign application
Electronic signature software is used by different organizations like financial institutions, government agencies, insurance providers, and healthcare organizations. Enterprises and small businesses can digitize, automate, and streamline their existing paper-based processes to create paperless processes for signing documents. eSignatures do not require paper, printing, faxing, or scanning of important documents.
Users can sign digital documents in real-time using a standalone signature app or integrate the solution into their primary business processes and applications. eSignatures eliminate contract errors and oversights, providing a higher level of identity assurance compared with their wet ink signature alternatives.
OneSpan Sign is a leading eSignature solution used around the world to sign contracts and digitize processes. OneSpan Sign is recognized as a market leader in regulated industries, outpacing vendors such as DocuSign, HelloSign, and PandaDoc.
OneSpan Sign also enables organizations to benefit from advanced security protocols to safeguard against emerging cyber threats, improved user interfaces for seamless signing experiences, and integrations with a broader range of business applications. These integrations facilitate smoother workflow automation, making OneSpan Sign not just a tool for eSigning but a comprehensive solution for digital process management.
OneSpan Sign ensures compliance with regional eSignature regulations and includes advanced features such as electronic notarization capabilities, white-labeling, and robust audit trails, ensuring it remains at the forefront of digital signature innovation.
Is it legal to sign agreements with document signing software platforms?
Yes. There are over 60 countries globally that have passed legislation to legalize and regulate the use of electronic signatures for online document signing. Generally, with few exceptions, they have the same legal standing and admissibility in court as a hand drawn signature. Electronic signature laws and local regulations govern the use of electronic signatures, digital identities, and digital certificates for eSignatures around the world.
Some notable examples of electronic signature legislation include:
- United States: Electronic Signatures in Global and National Commerce Act (ESIGN Act)
- United States: Universal Electronic Transactions Act (UETA)
- European Union: eIDAS Regulation
Furthermore, the increasing trend of remote working and digital transactions has increased reliance on eSignatures. This trend is influencing a broader understanding of the types of transactions that can be validated through eSignatures, including a wide range of commercial contracts and governmental documents.
Given the diverse applications of eSignatures, organizations and individuals should be aware of the existing legal frameworks. These frameworks provide the legal basis for using eSignatures, ensuring their validity and enforceability across various jurisdictions. In 2023, legislation regarding Remote Online Notarization (RON) was introduced, offering further capabilities for securing and validating eSignatures.
For more detailed information on the legal aspects of eSignatures, find resources like our eSign Legality Guide or consulting with legal experts can provide deeper insights into each country's specific requirements for eSignature tools and help navigate the complexities of international eSignature laws.
The Beginner's Guide to Electronic Signatures
This essential briefing introduces important legal concepts and key considerations when creating digital business processes with eSignatures.
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Why use OneSpan Sign electronic signatures for online document signing?
Whether overhauling your onboarding program or signing PDF documents for a single user, there are many reasons to leverage electronic signatures for your signature processes and approval workflows.
Superior Customer Experience: eSigning is as easy as a click-to-sign on a mobile device, tablet, or computer, including Mac iOS devices like the iPhone and iPad as well as Android devices. Alternatively, users can hand draw their signature using their finger or a stylus on a trackpad or by uploading an image of their signature.
Easy to Integrate: With fully supported SDKs and open APIs, OneSpan takes the complexity out of integrating OneSpan Sign with your core business applications.
Enhanced Compliance: OneSpan Sign meets the standards for simple, advanced, and qualified electronic signatures in countries with eSignature laws. Furthermore, OneSpan Sign complies with ISO/IEC 27001, ISO/IEC 27017, ISO/IEC 27018, SOC2 Type II, HIPAA, and FedRAMP.
Strong Identity Assurance: Utilize a wide range of identity verification and authentication options to ensure your signers are who they claim to be.
Advanced Security: Digital signature encryption protects your users and electronic documents from fraud.
Signing Process Efficiency: Leverage reusable templates, bulk send, workflow automation, document management, and document tracking and apply workflow rules to streamline your digital processes and eliminate document errors on signed documents, like missing signatures.
Connector Ecosystem: Further enhance your signature workflow with pre-built connectors to the applications you use every day, including Salesforce, Pega, Guidewire, Laserfiche and more.
Easy to Use: Featuring an intuitive user interface and document builder, you can drag and drop signature fields to prepare your electronic document in moments.
Embracing digital efficiency with OneSpan Sign
OneSpan's document signing software offers a perfect mix of simplicity, security, and compliance, making it an essential tool for modern business processes.
OneSpan Sign adapts effortlessly to various business requirements, enabling organizations to navigate digital documentation with ease and confidence. Its smooth integration capabilities and intuitive design ensure a hassle-free adaptation for any team.
With its legal recognition in over 60 countries and adherence to international standards, OneSpan Sign is a reliable solution for global electronic signatures. Its versatility in handling simple and complex eSignature needs makes it an ideal choice for businesses dealing with diverse international regulations and digital transactions.
Opting for OneSpan Sign is a strategic move towards enhancing digital efficiency. It offers scalable solutions to match the changing needs of businesses, ensuring a secure and efficient document signing experience. Explore the transformative potential of OneSpan Sign for your business.
Make signing your documents easier and more secure with our Professional and Enterprise Plans, featuring comprehensive features and flexible pricing. Discover the new standard of document signing with OneSpan Sign, where advanced security meets effortless execution.